Ordering Supplies and Equipment

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The protocol for ordering supplies and equipment for the lab.

Placing Orders on myMarketplace

Most supplies for the lab are ordered through companies that Northeastern has accounts with, such as Fisher, Sigma Aldrich or VWR To order from these companies:

  1. Log on to myNortheastern

  2. Go to Services & Links -> myMarketplace (Under ‘Finance Services for Faculty\Staff’)

  3. Log on to myMarketplace

  4. Scroll down and select the company you want to order from (e.g., Fisher Scientific)

  5. Search for your desired item

  6. Choose price and quantity

  7. Add to cart

  8. Continue adding items to cart

  9. Once all items are in the cart, go to cart symbol in upper right hand corner and select ‘View Cart’

  10. Review order. If everything is correct go to ‘Return Cart to Purchasing Application’

  11. Click ‘Submit’. You will return to myMarketplace

  12. From here, choose the index (the budget code, depending on the project), the account code (typically Scientific Supplies), and how much to cover with this budget code (typically 100%)

  13. Click ‘Send to Approval’ DO NOT FORGET STEPS BELOW

  14. Once you receive a confirmation e-mail with the receipt of the purchase forward it to the Business and Operations Manager (currently Liz Magee) and David Dawson. CC Katie on the e-mail

  15. In the body of the e-mail put the index number it was charged to

  16. Download PDF of the receipt, rename to date_company_item (e.g. 20180505_Fisher_Gloves) and add it to the Dropbox Folder : LotterhosLab/orders and receipts Katie will need these receipts to do budgets at the end of the month

Placing Orders through External Website

Sometimes orders will have to be placed outside these companies. Many sites will have a lab login (get from Katie), if there isn’t one, you’ll create one Make sure the account is tax-free; you can get the tax numbers from Katie to set this up

To order from external companies:

  1. Login with lab login

  2. Place order, making sure no tax is applied (it’s hard to get reimbursed)

  3. Pay with American Express card

  4. If using your e-mail, and you receive receipt, rename PDF with same convention as above and add to Dropbox

  5. Typically lab login will be through Katie’s e-mail; confirm with Katie that she has received the receipt